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POLICIES

COURSE LOAD DETERMINATION

Financial aid is awarded based on enrollment status. Enrollment status is determined by using the following information:


Full Time 12 or more semester hours
   
Three-Quarter Time 9-11 semester hours
   
Half-time 6-8 semester hours
   
Less than half-time 1-5 semester hours

STANDARDS OF SATISFACTORY ACADEMIC PROGRESS



  • GENERAL REQUIREMENTS:
    Financial aid students must maintain a cumulative grade point average of 2.0 and a course completion percentage of 67 percent for all credit hours attempted (any courses in which you are enrolled on the 4th day of the term are considered attempted hours). Example: If you have attempted 80 credit hours overall, you must have satisfactorily completed 54 credit hours, which is 67 percent, and have a cumulative GPA of 2.0 to remain in good financial aid standing. It is advisable to consult the Financial Aid Office before withdrawing from any course, as withdrawing from classes may cause you to owe money to the school. Satisfactory grades are A, B, C, D, and SC (unless otherwise specified by the catalog). Unsatisfactory grades are F, WP, WF, IP, NG, and I. Satisfactory academic progress (SAP) is evaluated at the end of Fall and Spring terms. You will be notified via your SmartWeb e-mail if you fail to meet SAP after each evaluation.


  • FINANCIAL AID WARNING:
    The first term that satisfactory academic progress is not met, the student is placed on financial aid warning. Students are eligible for financial aid during their warning term. Students on financial aid warning who fail to achieve a cumulative GPA of 2.0 or better and an overall course completion rate of 67 percent or better will be suspended from financial aid.


  • FINANCIAL AID SUSPENSION:
    Students who fail to make satisfactory academic progress at the end of their financial aid warning term are suspended from financial aid and are not eligible to receive financial aid. Students are not eligible for financial aid until the satisfactory academic progress standards are met by earning a 2.0 cumulative GPA or better and a cumulative completion rate of 67 percent or better or an appeal has been submitted, reviewed, and approved by an academic counselor in the Counseling Center.


  • FINANCIAL AID REINSTATEMENT:
    Students who have been suspended from financial aid can appeal through an Academic Counselor. Appeals are accepted during the designated schedule each term. Contact the Counseling Center, Augusta Campus, Building 1300, at (706) 771-4067 if you have questions or required additional information regarding the appeal process.


  • PROGRAM CHANGES:
    Students should check with the Financial Aid Office for advice before making a program change. Failure to do so could result in loss of your financial aid eligibility. To request a program change, a student must complete and submit a Change of Program Request Form to the Admissions Office.


  • CLASSES OUTSIDE OF THE PROGRAM OF STUDY:
    Classes which are not included in the curriculum for the specified program of study will not be covered by financial aid, unless the courses can be used as electives. Electives must first be approved by the advisor, then the Registrar. The approval of classes in question should be forwarded to the Financial Aid Office Manager for review and processing.


  • TRANSFER CREDITS:
    Transfer credits are counted as attempted hours in the course completion rate and in the maximum allowable timeframe calculations. Successful courses for which transfer credit is accepted can only be repeated once under financial aid.


  • MAXIMUM ALLOWABLE TIMEFRAME:
    The maximum allowable timeframe for undergraduate programs measured in credit hours is 150 percent of the published length of the program. This means that students may receive financial aid up to 150 percent of their required length of program. The formula for calculating the 150 percent is as follows: Number of credit hours required to complete program x 1.5 = Number of eligible financial hours. Students who exceed their maximum allowable timeframe are no longer eligible to receive financial aid.


  • REPEATED CLASSES:
    Classes that have already been successfully completed can only be repeated once under financial aid.
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